Office potluck sign-up sheet
A team lunch is easy to organize when people can claim a dish in one click. Share one link in your team chat or email, and colleagues sign up from their laptop or phone.
No account needed for you or your guests.
How it works
- Start from the template. The slots are already filled in. Change names, dates and spots to fit your plans.
- Share one link. Send it by WhatsApp, email or text. People open it on any phone or computer.
- Watch it fill up. Everyone picks a slot and types their name. Full slots close automatically, and a waitlist catches anyone who missed out.
Why not just email everyone?
Email threads get long fast, and someone always misses the latest list. A sign-up sheet is one link that's always up to date, so nobody brings the fourth pasta salad.
It also works for people outside your company tools: no logins, no app, nothing to install on a work laptop.
Keeping it inclusive
Ask people to note what's in their dish (for example "vegan" or "contains nuts") in the note field. Colleagues with allergies or dietary needs can then plan ahead.
Add a slot for drinks and one for plates, cups and cutlery, so people who don't cook can still join in.
Tips
- Post the link in your team chat channel and pin it.
- Put the time, the room and fridge or oven access in the description.
- Switch off name visibility if you'd rather keep it low-key.
- Reuse the sheet for every team lunch with "Copy this sheet".
- Close sign-ups the day before so you know what's coming.
Ready? Your office potluck sign-up sheet is one click away.
Create your sheetQuestions
Does it work with Slack or Teams?
Yes. Paste the link in any channel or chat. It opens in the browser.
Do colleagues need an account?
No. They open the link and type their name. That's all.
Can I see who signed up even if names are hidden?
Yes. As the organizer you always see every name on your private organizer page.
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